Privacy Policy
At Pilotpedia, we take your privacy seriously. This policy explains exactly what data we collect, why we collect it, and how we protect it — in plain English.
Introduction
Welcome to Pilotpedia.com (“we,” “our,” or “us”). Pilotpedia is an international AI productivity resource hub dedicated to helping professionals worldwide leverage artificial intelligence for better workflows and productivity.
This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website pilotpedia.com, including any other media form, media channel, mobile website, or mobile application related or connected to it.
Plain English Summary: We collect only what we need, we never sell your data, and we give you full control over what you share with us.
Please read this policy carefully. If you disagree with its terms, please discontinue use of the site. By accessing Pilotpedia, you agree to the practices described in this Privacy Policy.
Information We Collect
Information You Provide Directly
We collect information you voluntarily provide when you:
- Fill out our contact form (name, email address, company, message)
- Subscribe to our newsletter or email updates
- Submit a guest post inquiry or partnership request
- Leave comments on our content (if applicable)
Information Collected Automatically
When you visit Pilotpedia, certain information may be collected automatically, including:
| Data Type | What It Includes | Purpose |
|---|---|---|
| Log Data | IP address, browser type, pages visited, time spent | Security & analytics |
| Device Data | Device type, operating system, screen resolution | Performance optimization |
| Usage Data | Clicks, scroll depth, navigation paths | UX improvement |
| Referral Data | How you arrived at our site (search, social, direct) | Content strategy |
Information from Third Parties
We may receive limited information about you from third-party services such as Google Analytics, advertising networks, or social media platforms if you interact with our content on those platforms. We use this data only in aggregated, anonymized form.
How We Use Your Information
We use the information we collect for the following purposes:
- To respond to your inquiries — when you submit our contact form, we use your email and name to reply to you
- To deliver newsletter content — if you opt in, we send AI workflow tips, tool reviews, and updates
- To improve our website — analytics help us understand what content is most useful
- To detect and prevent fraud — log data helps us identify unusual or malicious activity
- To comply with legal obligations — we retain records as required by applicable law
- To personalize your experience — we may use aggregate data to tailor content recommendations
⚠️ We do not sell, rent, or trade your personal information to any third party for their marketing purposes — ever.
Affiliate Disclosure
Pilotpedia participates in affiliate marketing programs, including but not limited to Make.com, Notion, Zapier, and other SaaS platforms. This means we may earn a commission when you click on certain links and make a purchase — at no additional cost to you.
Our editorial integrity is not for sale. We only recommend tools we have genuinely tested and believe provide value to our readers. Affiliate relationships do not influence our rankings or reviews.
Affiliate links on Pilotpedia may place tracking cookies on your device to attribute referrals. These cookies are subject to the affiliate partner’s own privacy policies. You may opt out of affiliate tracking by disabling marketing cookies in your browser or using our cookie consent settings.
All content containing affiliate links is disclosed in accordance with the FTC Endorsement Guides (USA) and equivalent regulations in other jurisdictions.
Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
- Contact form submissions: Retained for up to 24 months, then permanently deleted
- Newsletter subscriber data: Retained until you unsubscribe, then deleted within 30 days
- Analytics data: Aggregated and anonymized; raw data deleted after 14 months (Google Analytics default)
- Server log files: Retained for up to 90 days for security purposes
You may request deletion of your personal data at any time by contacting us (see Section 12). We will process deletion requests within 30 days, except where we are legally required to retain certain records.
Your Privacy Rights
Depending on your location, you may have the following rights regarding your personal data:
For All Users
- Right to Know — request information about what data we hold about you
- Right to Correction — request correction of inaccurate data
- Right to Deletion — request that we delete your personal data
- Right to Opt-Out — opt out of newsletters or marketing communications at any time
For EEA / UK Users (GDPR)
- Right to Access — receive a copy of your personal data in a portable format
- Right to Restrict Processing — request that we limit how we use your data
- Right to Object — object to processing based on legitimate interests
- Right to Lodge a Complaint — with your local data protection authority
For California Users (CCPA)
- You have the right to know what personal information is collected, used, shared, or sold
- You have the right to opt out of the sale of personal information (we do not sell personal information)
- You have the right to non-discrimination for exercising your privacy rights
To exercise any of these rights, contact us at the details in Section 12. We will respond within 30 days and may need to verify your identity before processing your request.
Data Security
We implement industry-standard technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include:
- SSL/TLS encryption for all data transmitted to and from our website (HTTPS)
- Access controls limiting who within our team can access personal data
- Regular security reviews of our website infrastructure
- Secure, reputable hosting and email service providers
⚠️ No method of internet transmission or electronic storage is 100% secure. While we use commercially reasonable protections, we cannot guarantee absolute security of your data.
In the event of a data breach that is likely to result in high risk to your rights and freedoms, we will notify you and relevant authorities as required by applicable law — within 72 hours where mandated by GDPR.
Children’s Privacy
Pilotpedia is designed for professionals and is not intended for use by anyone under the age of 16 years old. We do not knowingly collect, solicit, or retain personal information from children under 16.
If we become aware that we have inadvertently collected personal data from a child under 16, we will delete it promptly. If you believe we may have any information from or about a child under 16, please contact us immediately using the details in Section 12.
Changes to This Policy
We reserve the right to update or modify this Privacy Policy at any time. When we make material changes, we will:
- Update the “Last Updated” date at the top of this page
- Post a prominent notice on our website homepage
- Send an email notification to subscribers (for significant changes)
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information. Your continued use of Pilotpedia after changes are posted constitutes your acceptance of those changes.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal data, please reach out to us:
| Website | pilotpedia.com |
| Contact Page | pilotpedia.com/contact |
| Managed by | admin_pilotpedia |
| Response Time | Within 30 business days for privacy-related requests |
For privacy-related requests, please use the subject line “Privacy Request – [Your Name]” so we can prioritize your message appropriately.
We are committed to resolving any privacy concerns promptly and transparently. If you are not satisfied with our response, you have the right to lodge a complaint with your local data protection authority.